Keeping costs low

for not-for-profit, voluntary, & smaller clubs

✔️ What you get...

  • Comprehensive Members Database 
  • Guardians Database (Child members)
  • Roll Call / Attendance Recording
  • Grade/Rank/Level Recording
  • Competitive Achievement Recording
  • Payments Recording
  • Incident Recording
  • Payments Management
  • Automated Monthly Billing (Credit/Debit Card)
  • Online Registration confirmation
  • Email Notifications
  • Members Login Area
  • STRIPE integration (for Card Payments)
  • Responsive Customer Support

SARS-Cov-2 / COVID 19 Notice

Our monthly charge of 50 Cent per "active" member 
is now waived until we are back to some sense of normality

Set-up your Account

  No obligations, No contracts, No credit card required
and no monthly service charge for the forseeable 



Common Questions



Monthly service charges waived  ..for how long?

We know more than others how COVID-19 has impacted clubs the world over. We have been hit hard too. Nonetheless as club managers ourselves we will now be relying more heavily on this platform to help us recover and get back up and running during this crisis when restrictions allow.  the SubsNinja software helps out greatly by allowing us to bill our members electronically and avoid cash transactions. Additonally it has contact tracing built-in via the ROLL-CALL feature and a handy incident log, for recording any suspected cases and the interventions we took.

As all clubs are facing into the same challenge at this time, we want to help out and are waiving montly service charges for all our account holders until such time as some semblance of normality resumes.. (hopefully sometime in 2021). Until then please feel free to set-up an account for your club and get your billing and admin sorted for the coming year.

What are "active" members?
We understand that every club's income is dependent upon members who attend and pay regularly (active members).  If you have members on your books who are taking a break, injured and can't train, you can mark these as "inactive" in your members' database and we won't charge them on your behalf, (if and when monthly service charges are re-instated)

Do I need to give you credit card details to avail of the free trial?
Absolutely not. We don't ask for credit card details for taking up a free trial. If you want to continue after 60 days is over, you can enter card details then. If not, you can cancel, no questions asked. Credit Card details are needed in countries outside the EU only so that we can collect a small commission on transaction processing only. (Monthly service charges are waived for the forseeable future)

Can I cancel at any time?
Yes. There is no long-term contract or obligation. You can cancel at any time.

More questions?
We'd be happy to answer them.

Need Help Setting up?
Call our set-up team in Dublin on +35315611917  (10:00 - 18:00 GMT, Mon-Fri) or send  a message to mailbox+setup@subsninja.com and we will call you back as soon as we can to help you get set-up and answer any questions.