Collects & Records member
payments and tracks arrears 

Club fees collectionSupporting Credit/Debit Card Payments

With SubsNinja you can easily automate the collection of class fees and/or membership subscriptions.

Once you have created your products, you can assign them to individual members for billing. SubsNinja use these to collect the correct payment and keep track of what's paid and what's owed.

Products can be created with a choice of three billing types:-

Automated Monthly fee collection.
club membership payment collectionClass subscriptions can be collected and recorded automatically each month, making this the most efficient way to collect class fees and stabilise revenue for your Club. All card transactions are processed securely by our payment processing partner (Stripe) and lodged to your bank account.

Automated Annual fee collection
Products can be set-up for collection annully via card on a particular date in any month also. This is especially useful for automatically collecting annual insurance fees or association membership fees.

Automated per-class fee collection (new)
If you have set up a product to be billed on a per-class fee basis, then we can automatically charge members a lesson fee when you mark them as attended in the ROLL CALL using the card details they supplied when onboarding. (read more about this new feature)

note: multiple products can be attached to a member's account, e.g. a monthly subscription product for class fees AND an insurance product collectable on an annual basis.

club payments record keeping applicationCash / Cheque payments recording
Managing cash/cheque payments is a pain, however, if a member pays you with cash/cheque you can enter a record of it manually to keep their account up-to-date. The simplest way to do this is via the Roll-Call function (Cash Payment) during class, or you can do it from the members database payments link.

Subs Dashboard

  • View monthly payment receipts,
  • View monthly payment failures,
  • Retry Failed Payments,
  • Make Refunds
  • View running Arrears total,
  • Drill through to causes of payment failures, arrears and payment records.
  • ..and more